This letter typically includes information such as the employee’s job title, start date, salary, and a summary of responsibilities, along with the employer’s contact details. It is often requested by immigration authorities to confirm the applicant’s financial stability and job security in the destination country.
How to Write
- Use a Professional Letterhead – Begin the letter on official company letterhead that includes the organization’s name, logo, and contact information.
- Address the Recipient Properly – Use “To Whom It May Concern” or address the specific immigration authority if known.
- Include Essential Details
- Employee’s full name.
- Job title and department.
- Employment start date and, if applicable, end date.
- Employment status (e.g., full-time, part-time, or contract).
- Current salary and payment frequency.
- Describe Key Responsibilities – Provide a brief overview of the employee’s primary duties and contributions to the company. This helps highlight their professional qualifications and role within the organization.
- State the Purpose of the Letter – Clearly mention that the letter is being provided for immigration purposes and confirm the employee’s good standing with the organization.
- Provide Contact Information – Include the name, title, email, and phone number of the person writing the letter, allowing immigration authorities to verify the details if necessary.
- Sign the Letter – Conclude with a signature, either handwritten or digital, along with the sender’s name and title.
FAQs
If the employer is no longer operational, try to contact a former manager or HR representative who can confirm your employment details. Alternatively, pay stubs or tax documents can serve as supplementary evidence.
Notarization is not typically required unless explicitly requested by the immigration authorities or the specific visa application process.
Including bonuses or additional benefits is optional but can strengthen your application by highlighting financial stability and job incentives.