A request for a pay increase letter is a formal document addressed to an employer, typically a manager or HR representative, to discuss a salary adjustment. Employees use this letter to present their contributions, achievements, and reasons why a raise is justified. Employees use this letter to outline their value to the company and open a conversation about compensation.
How to Write a Request for Pay Increase Letter
1. Start with a Professional Greeting
Begin with a formal salutation, addressing the recipient by name.
Example:
Dear Mr. David,
2. State the Purpose of Your Letter
Clearly mention the reason for writing—requesting a pay increase. Be direct yet courteous.
Example:
I am writing to formally request a review of my current salary, considering my contributions and responsibilities at Warner Bros. Entertainment.
3. Provide Justification for the Increase
Outline your key contributions, achievements, and any additional responsibilities taken on since your last salary review.
Example:
Over the past two years, I have consistently exceeded performance expectations and contributed to the growth of our department. Some key highlights include:
- Implemented a new client onboarding process that reduced completion time by 30%.
- Led a marketing campaign that increased sales by 20%.
- Trained new employees, enhancing overall team efficiency.
4. Compare with Market Standards
If relevant, mention industry salary benchmarks or any external factors that support your request.
Example:
Based on industry research and comparable roles in the market, I believe my current salary falls below the expected range for my level of expertise and contributions.
5. Express Willingness to Discuss Further
Show openness to a conversation rather than making demands.
Example:
I would appreciate the opportunity to meet and discuss this matter at a convenient time.
6. End with a Professional Closing
Thank the recipient for their time and consideration, followed by a formal sign-off.
Example:
Thank you for your time and consideration. Sincerely, Candace Cameron Bure Marketing Specialist, Warner Bros. Entertainment
Sample Request for Pay Increase Letter
Subject: Salary Adjustment Request
Dear Mr. David,
I hope you’re doing well. I would like to formally request a salary review, considering my contributions to Warner Bros. Entertainment and my growing responsibilities.
Over the past three years, I have played a key role in strengthening our department’s operations. My contributions include:
- Leading the marketing strategy for the Warner Bros. summer blockbuster campaign, which increased audience engagement by 25% and boosted box office sales significantly.
- Streamlining internal workflow processes, reducing project turnaround time by 15%, resulting in faster delivery of high-profile projects.
- Expanding partnerships with key industry stakeholders, leading to a 10% revenue increase and securing long-term collaborations.
Based on industry salary benchmarks from the 2094 Entertainment Industry Salary Report by Glassdoor, professionals in similar roles at major entertainment corporations earn an average of $95,000 – $110,000, which is higher than my current compensation. Given my impact on the company’s success and growing responsibilities, I believe a salary adjustment would be appropriate.
I would appreciate the opportunity to meet this week to discuss this request further. Please let me know a convenient time for you.
Sincerely,
Ansu Kabia
Senior Marketing Specialist, Warner Bros. Entertainment
FAQs
It’s ideal to request a pay increase during an annual performance review, after completing a major project, or when taking on significant new responsibilities.
Typically, a reasonable request falls between 5% and 10%, but this depends on industry standards, company performance, and individual contributions.
Yes, highlighting accomplishments, data-driven results, and industry benchmarks strengthens your case.
If a salary increase isn’t possible, consider negotiating additional benefits such as bonuses, extra vacation days, or professional development opportunities.
