A 60-day notice to vacate is a formal letter written by a tenant to notify their landlord or property manager of their intent to move out of a rental property. This document is typically required as part of a lease agreement and ensures that both parties have adequate time to prepare for the end of the tenancy. Whether you’re relocating for work, moving to a new home, or ending your lease for personal reasons, this template helps you communicate your decision professionally and in writing.
This ready-to-use template is available in Microsoft Word and Google Docs, so you can fill it out digitally, print a copy, or send it directly via email, depending on your landlord’s preference.
How to Use This Template
This template is designed to guide tenants through every detail typically required in a formal notice to vacate. Each section follows a logical sequence that reflects standard lease terms and property management procedures. By completing each part carefully—from identifying your lease to listing disconnection details—you create a record that protects your rights as a tenant, clarifies your move-out timeline, and reduces the chances of disputes over deposits or obligations.
Fill in Basic Contact Information
Start with the date at the top of the letter. Then, complete the “From” section with your full name, rental address, email, and phone number. In the “To” section, enter the landlord or property manager’s name and mailing address, which can usually be found in your lease agreement.
Write the Subject and Opening Statement
The subject line already states the purpose of the letter—your intent to vacate. Insert the full address of the rental property. In the paragraph below, confirm that you’re submitting a 60-day notice in line with your lease requirements. This section is already drafted formally, so you only need to insert the address and adjust the wording if your lease specifies a different notice period.
State the Reason for Moving
Briefly mention why you’re leaving the property. You might be relocating for a job, moving in with family, or purchasing a home. While not always required, including a reason can add context to your request and clarify any timing concerns.
Important: If you’re requesting to end the lease earlier than 60 days, use this section to mention that and ask for flexibility.
Add Your Forwarding Address
Write the address where your landlord should send your security deposit and any final mail. If you haven’t finalized your next address, you can note that you’ll provide it before your move-out date.
Propose an Inspection and Key Return
Suggest a preferred date and time for the final walkthrough and returning the keys. There’s also a space for special instructions—such as needing a contactless exchange, having a third party return the keys, or requesting a weekend slot.
Suggesting a few time slots in advance can speed up the inspection process and prevent last-minute scheduling issues with the landlord or management office.
List Utility Disconnection Details
For each utility you manage—water, electricity, gas—list:
- The service name
- Your account number
- The disconnection date
This section helps you track your disconnections and notifies the landlord of the planned dates in case any services are tied to the property.
Include Additional Notes or Requests
If you’ve made special arrangements with the landlord (e.g., you’re paying for carpet cleaning or leaving behind furniture), write them here. The template also includes a pre-written request for a final property walkthrough to ensure everything is in order for your deposit refund.
Note: Any agreements about deductions or services should be documented here to avoid confusion later.
Attach Supporting Documents (Optional)
If you want to include images of the property condition, repair receipts, or signed agreements, describe them in the attachments section. You can add more files if needed—just label each one clearly when sending digitally or printing.
Complete the Acknowledgment Section
Leave the final acknowledgment section for your landlord or manager to complete. It includes their name, signature, and the date they received your notice. This step creates a paper trail in case any disputes arise regarding notice delivery.
Send your completed notice both by email and in person if possible. Always request a response or signature as acknowledgment, and keep a saved or printed copy for your own records.
FAQs
It notifies the landlord that you plan to end your lease and move out in 60 days, as required in most rental agreements.
You can write “To be provided” or “TBD” in the forwarding address section and follow up later with the updated information once it’s finalized.
You should still retain proof that you sent the notice—such as a timestamped email or delivery receipt. The acknowledgment is a best practice, not a legal requirement.
Only if relevant—such as photos of the property’s condition, receipts for agreed services, or signed agreements. These can be attached or submitted separately for reference.
