Letterhead Templates
A letterhead is the part of a business letter that stays the same no matter what the letter says, the name, logo, and contact details that tell a reader at a glance who the page is from. These letterhead templates set that header and footer once, leaving the middle of the page open for the letter itself. Set your identity at the top and every letter you write goes out looking like it came from the same place. Choose the design that matches your organization and set your details once.
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A letterhead does a quiet but real job. Before a reader takes in a single line of the letter, the header has already told them who sent it and how to reach back, and a consistent one across every letter signals an organization that pays attention to detail. That is why the header is fixed and the body is not. The name, logo, and contact block stay fixed across every letter, so the only thing that changes is the message you type in the open space below.
These letterhead templates set that fixed identity for the kinds of senders who write on it, a business, a personal correspondent, or a church or community group. The header sets the organization name, a logo area, and a tagline or slogan where one applies; the contact block gathers the phone, email, web, and address a reader uses to reply; and the footer closes the page, often repeating the essentials or adding a signature line. Once those are set, the wide middle of the page is left clear for the letter, which is the part that changes every time. Set your details in the header, save your version, and you have a page that puts your identity on every letter without rebuilding it.
Parts of a letterhead
The fixed elements that mark a page as yours, and the space left for the letter.
A reserved spot for your logo or mark, sized so it reads cleanly at the top without crowding the name beside it.
The business, person, or group the letter comes from, set as the dominant line so a reader places the sender at first glance.
An optional line under the name for a strapline or department, used where it adds context and left out where it would clutter.
Phone, email, website, and address gathered together, the details a reader uses to reply without hunting for them.
The open middle of the page where the letter itself goes, kept clear so the message has room to breathe between header and footer.
A close for the signoff, name, and title, with a footer band that often repeats the address or adds a registration line.
Setting up your letterhead
From your identity at the top to a page you reuse for every letter.
Start from the design that matches the sender, a business letterhead for a company, a plainer personal one, or a church or community style. The design sets how formal the page reads before you change a word.
Add your logo to the reserved area and set the organization or personal name as the lead line. These two are what a reader uses to place the sender, so get them legible before anything else.
Tip — A logo with a transparent background drops into the header more cleanly than one on a solid color block.
Enter the phone, email, website, and address a reader would use to reply. Keep the set complete and current, since an out-of-date number on a header repeats on every letter you send.
Set a strapline or department under the name where it adds something. Leave it out for a personal letterhead or anywhere a second line would only crowd the header.
Decide what the footer closes with, a repeated address, a website, or a registration line, and set the signature area for the name and title that will sign letters.
Keep your set-up header as your own letterhead so the identity is in place every time. From then on the only work per letter is writing the body in the open space.
FAQs
What is a letterhead?
A letterhead is the fixed heading on a sheet of letter paper, the name, logo, and contact details that identify the sender. The same header prints on every letter an organization sends, so each one is recognizable as theirs before the reader gets to the message.
Is a logo required on a letterhead?
No. A logo makes a business look established, but a clear name set in a distinctive typeface does the work on its own. Personal and some community letterheads often skip the logo entirely and lead with the name.
What fonts work well on a letterhead?
Readable ones that match the tone. A clean sans-serif reads as modern and corporate, a serif as traditional and formal. The safer choice is one typeface for the name and one for the contact details, since too many fonts in a header make it look busy rather than considered.
Who uses letterhead beyond businesses?
Plenty of senders. Individuals use personal letterhead for formal correspondence, churches and community groups use it for notices and outreach, and clubs and nonprofits use it so their letters look official. Any sender who wants their letters to read as consistently theirs can use one.