Contents of the Template:
- Detention Facility Information: A section to detail the facility’s name and address, ensuring the form is specific to the correct institution.
- Inmate Identification: Essential details about the inmate, such as name, ID number, dates of birth, incarceration, and expected release.
- Property Identification: Itemized list of the property, along with details on its storage location and condition at the time of release.
- Recipient Information: Details about the individual receiving the property, ensuring a clear handover process.
- Authorization: Contains the inmate’s affirmation regarding the property release, ensuring legal compliance.
- Receipt of Property: An acknowledgment section for the recipient, ensuring they are aware of their responsibilities once they receive the property.
- Witness Confirmation: Verification by facility staff to ensure the process is overseen and authenticated.
- Administrative Use Only: A final section reserved for official documentation by the detention facility.
Why Use This Template:
- Efficiency: It provides a systematic way to handle property releases, streamlining the process.
- Clarity: Clearly divided sections make it easy for both staff and recipients to understand and fill out.
- Legally Sound: The template has all the necessary elements to ensure a proper handover, reducing the risk of disputes or misunderstandings.
- User-Friendly: Available in both Word and Google Docs, allowing for easy editing and sharing.
Ideal For:
- Detention Facilities: Ensures a standard procedure across various institutions.
- Legal and Compliance Teams: Can easily adapt and customize the template as per institutional needs.
- Inmates and Their Families: Provides a straightforward way for them to understand the property release process.
- New Facilities: Especially useful for detention centers that are setting up their administrative processes.
