A Change Order Request Form is a standardized document used across various industries to formally propose alterations to an established project scope, timeline, budget, and other essential components. Our template ensures you have every essential element at your fingertips for a smooth change request process. Plus, for your convenience, we've made this form available in Word, PDF, and Google Docs formats.
Contents of the Template:
- Project Information: This provides an overview of the project details, such as the project name, number, client name, date of request, and the individual who requested it.
- Change Order Details: Specifics surrounding the proposed change, from the change order number to the reasons and descriptions behind the change.
- Scope of Work: A breakdown of the affected work scope and the proposed changes, helping to clarify the nature of the adjustments.
- Timeline and Schedule: A comparison between the original and proposed completion dates to ensure alignment with project milestones.
- Cost and Budget: Financial details including the original budget, current budget, and the revised budget post-change order.
- Additional Resources or Equipment: Lists any additional resources or equipment needed and the estimated associated costs.
- Approvals: Space for signatures from the requester, project manager, finance department, and client, ensuring transparency and consensus at each step.
Why Use This Template:
- Standardization: Provides a consistent format for requesting changes, making the process predictable and easily understandable for all stakeholders.
- Transparency: Clearly delineates all aspects of the proposed change, reducing ambiguities and misunderstandings.
- Efficiency: Streamlines the change order process, speeding up approvals and reducing delays in project timelines.
- Accountability: With multiple levels of approval, it ensures every change is thoroughly reviewed and agreed upon by all necessary parties.
Ideal For:
- Complex Projects: Particularly beneficial for projects with multiple phases, ensuring any alterations are documented and agreed upon.
- Team Collaboration: When various departments are involved, ensuring everyone is on the same page regarding project adjustments.
- Client Relations: Builds trust with clients by providing a clear system for change requests and approvals.
- Budget Tracking: Projects with strict budget constraints can benefit from the detailed financial breakdown this template offers.
