Contents of the Template:
- Project Information: This provides an overview of the project details, such as the project name, number, client name, date of request, and the individual who requested it.
- Change Order Details: Specifics surrounding the proposed change, from the change order number to the reasons and descriptions behind the change.
- Scope of Work: A breakdown of the affected work scope and the proposed changes, helping to clarify the nature of the adjustments.
- Timeline and Schedule: A comparison between the original and proposed completion dates to ensure alignment with project milestones.
- Cost and Budget: Financial details including the original budget, current budget, and the revised budget post-change order.
- Additional Resources or Equipment: Lists any additional resources or equipment needed and the estimated associated costs.
- Approvals: Space for signatures from the requester, project manager, finance department, and client, ensuring transparency and consensus at each step.
Why Use This Template:
- Standardization: Provides a consistent format for requesting changes, making the process predictable and easily understandable for all stakeholders.
- Transparency: Clearly delineates all aspects of the proposed change, reducing ambiguities and misunderstandings.
- Efficiency: Streamlines the change order process, speeding up approvals and reducing delays in project timelines.
- Accountability: With multiple levels of approval, it ensures every change is thoroughly reviewed and agreed upon by all necessary parties.
- Complex Projects: Particularly beneficial for projects with multiple phases, ensuring any alterations are documented and agreed upon.
- Team Collaboration: When various departments are involved, ensuring everyone is on the same page regarding project adjustments.
- Client Relations: Builds trust with clients by providing a clear system for change requests and approvals.
- Budget Tracking: Projects with strict budget constraints can benefit from the detailed financial breakdown this template offers.