Cleaning Contract Template

A cleaning contract is a written agreement between a Client and a Service Provider that sets out how services will be performed for routine household cleaning, commercial maintenance, or deep cleaning. It states which tasks are covered, the scope of services, and how payments will be made.

A written contract gives legal assurance and reinforces a professional working relationship. It lists the essential terms, payment schedule, scope of work, timing, responsibility for supplies, access to the property, and service standards. Without proper documentation, minor misunderstandings can turn into disagreements or delays.

To simplify the drafting process, this contract template is designed after thorough research with fill-in fields and essential standard clauses. Complete the fields to write a professional contract suited to your arrangement, including any special instructions you wish to document.

How to Use This Cleaning Contract Template

Start by entering the basic details such as party names, contact information, and the service location. Next, complete the sections on the scope of services, schedule, payment terms, and responsibilities for supplies and access. Each clause includes brief prompts to guide what to include in each section. Here’s a section-by-section breakdown of the template to customize and draft your contract.

Contract Details

This part lists the contact information for both the service provider and the client, as well as the date this agreement was made. These details make it easy for both parties to stay in touch and determine when the contract officially begins.

Service Description

This section specifies the cleaning tasks to be performed, the expected standard for each task, and the agreed rate. List each task individually, including any special services, and state how often it will occur (e.g., daily, weekly, or monthly). Enter these details so both parties understand exactly what the service covers and how it will be billed.

Service Location

Enter the Location Name (e.g., business name, building, or residence) and the full street address where services will be performed. Include unit/suite number, city, state, and ZIP to identify the site precisely.

Service Provided

Use this section to define the service period by stating when services begin and, if applicable, when they end. Enter the start date to mark when work and billing begin; add an end date if one applies, or state that services continue until terminated under this Agreement. Recording these details states the duration for both parties.

Payment Terms

Use this section to state how and when the service provider is paid. Enter each payment due date and amount (USD) in the table. Specify the billing method (e.g., cash, check, bank transfer) and when invoices are issued. For bank transfers, list remittance details, account holder, account number, bank name, and routing number so payment can be sent to the correct account. If a late fee applies, state the grace period and the fee amount or percentage.

Supplies & Equipment

Select one option to indicate who supplies materials and equipment. Tick the box if the Service Provider brings all necessary materials and tools, or tick the box if the Client supplies cleaning products and grants access to equipment. If any items are excluded or reimbursed, note them in Special Requests or Notes or within the scope of services.

Access to Premises

The Client grants the Service Provider access to the premises on the agreed dates and times to perform the contracted services. The Client is responsible for making entry available at the scheduled time, including any keys, codes, or on-site contact needed for entry. Communicate entry instructions or restrictions in writing before the visit, such as key pickup details, alarm or gate codes, parking arrangements, or pet instructions. Note that if entry is not available at the scheduled time, the visit may be delayed or rescheduled under this Agreement.

Standards of Performance

State the quality expectation for the work and set how concerns will be handled. Confirm that services are performed with skill, care, and professionalism consistent with industry standards. Define how the Client should report a complaint and set the correction window. If a different time frame or reporting method applies, edit this clause or note it in Special Requests or Notes.

Cancellation & Rescheduling

Use this section to set advance notice for ending the Agreement and for changing visit dates. Enter the number of days’ written notice required for either party to terminate the Agreement. Set the minimum hours’ notice required to reschedule an individual cleaning session. Note how written notice should be sent, such as by email or letter.

Liability & Insurance

State how loss or damage is handled. Confirm that the Service Provider is liable only for damages caused by proven negligence. Note that the Client agrees to secure valuable or fragile items before service. Indicate the Service Provider’s insurance status by selecting is or is not covered by liability insurance.

Independent Contractor Status

This clause states that the Service Provider is engaged as an independent contractor and not as an employee of the Client, and that nothing in this Agreement creates a partnership or joint venture. This distinction prevents misunderstandings about roles and legal responsibilities.

Confidentiality

Define how private information must be handled during the service. State that the service provider will not disclose, copy, or use any confidential or proprietary information obtained during cleaning, including personal, commercial, or security-related details. If the client has specific privacy instructions, such as restricted rooms, handling of documents, or alarm code practices, mention them here so they form part of this clause.

Force Majeure

Define how events beyond either party’s control affect performance. State that neither the Client nor the Service Provider is liable for delay or failure to perform due to uncontrollable events such as natural disasters, pandemics, government restrictions, utility outages, or labor disruptions. If you need a notice requirement, specify how and when the affected party must inform the other and how the appointment will be rescheduled.

Indemnification

State that each party will indemnify and hold the other harmless from any claims, damages, or losses that result from its own negligence or misconduct in connection with this Agreement. If you want this to cover defense costs and attorney’s fees, add that to the indemnified losses and specify how notice and cooperation will work.

Return of Property

State that any items issued by the client must be returned by the service provider upon request or when this agreement ends. List the items provided, such as keys, access cards, or equipment, and note the handover method and deadline.

Dispute Resolution

Set how disputes will be handled before any legal action. State that the Client and Service Provider will first attempt to resolve issues through informal negotiation. If unresolved, state that they will attempt mediation before pursuing legal remedies. You may add a timeframe for negotiation, how the mediator is selected, and how mediation costs are shared.

Special Requests or Notes

Use this section to record any specific agreements or instructions not covered elsewhere. Note preferences, exclusions, or conditions agreed by both parties, such as product restrictions, key handoff steps, alarm or gate procedures, pet directions, or a one-time extra task. Include who is responsible and the date or period the note applies to.

Amendments

Use this section to set how changes are made. State that this Agreement may be changed only by a written document signed by both the Service Provider and the Client. Conversations, emails, or text messages do not modify the Agreement unless the change is put in writing and signed by both parties.

Signatures

By signing below, the Client and the Service Provider confirm that they have read and understand this Agreement and agree to be legally bound by its terms. Each party should sign, print the full legal name, and date the signature. If signing on behalf of a business, include the title or signing authority. Proper signatures identify who agreed, show when the Agreement took effect, and create a reliable record if a dispute arises. Each party should keep a signed copy.