This open house sign-in sheet is used to record visitor details during property showings. It captures basic contact information and includes a checkbox to note whether each guest is already working with an agent. Estate agents, brokers, and leasing staff can use it to identify new leads and plan follow-ups after the event. The template uses simple blank fields that can be filled out by hand if printed or typed into when used as a digital form.
How to Use This Sign-In Sheet
Print the sheet before the event and place it near the main entrance or welcome table. As attendees walk in, ask them to sign in by writing their full name, phone number, and email address in the spaces provided. This information is used for follow-ups, showing schedules, or general lead tracking after the open house.
Each entry also includes a checkbox asking whether the visitor is working with another agent. This should be filled out by the guest and is especially important for determining whether follow-up is appropriate. If needed, you can add a small sign asking guests to complete the sign-in before touring the property.
The sheet holds five entries per page. Print multiple copies for higher attendance and keep a pen clipped or placed next to the sheet to avoid interruptions during guest arrivals. After the event, review the sheet and transfer key contacts to your CRM or email list for further engagement.
Make sure the sign-in area is easy to spot and positioned where guests will naturally pause when arriving. Some visitors may skip the sheet if it’s placed off to the side or lacks an obvious prompt. A small printed message like “Please sign in before viewing” can improve response rates. If the event is self-guided, you may want to monitor the sheet periodically to check for missing entries or incomplete details.
Collected information should be reviewed after the event and stored securely, especially if you plan to follow up by phone or email. If you’re working with a team, designate one person to handle the sheet and transfer contact details into your records to avoid duplication or missed leads.
This sign-in sheet is available in Word, Google Docs, and fillable PDF formats. It can be used digitally on a tablet or laptop or printed for in-person events. In both cases, consider adding a short note about how the information will be used—for example, follow-up on the property or related listings. The template can be edited to include additional fields, but it works best when kept simple for quick completion. For more formats and styles, you can explore the full collection of open house sign-in sheet templates.
